Gas Engineer Software UK — Gas Safe Ready, No Contracts
Mid-November. Five boiler breakdowns before 10am. Three landlord CP12s due this week. A landlady from Brixham emailing about a renewal she swears she paid for. The phone in the office hasn't stopped. OptitechAutomation is gas engineer software UK heating shops actually need — CP12, LGSR, gas safety record templates, mobile-signed, customer-emailed, landlord-reminded. Built in Devon by a heating engineer who got tired of certificate chaos.
- ✓ CP12 + LGSR built-in
- ✓ Landlord auto-reminders
- ✓ Offline mobile
- ✓ Xero from day one
Forty boiler services. Twelve landlord portfolios. One dashboard.
The four-month autumn boiler-service rush is the test. Half your customers are landlords on rolling CP12s. The other half are owner-occupiers who'll forget you exist until February. Every job needs a Gas Safe record number, a photo of the appliance, a flue gas analyser read-out, sometimes a parts-fitted note. Most Gas Safe job management tools were built for non-trade users and you can tell — they don't know what an inhibitor flush is, they call a CP12 a "compliance form." Ours doesn't. We built it for the boiler room, not the boardroom.
Job dispatch by Gas Safe ticket
Engine knows who's on the ACS for unvented, who's done F-Gas, who's qualified for LPG. Allocates accordingly. No more sending a domestic-only engineer to a commercial.
Landlord reminder automation
30-day and 7-day SMS to the landlord before CP12 expiry. One-click rebook link. They renew themselves. You stop chasing.
Boiler service log per appliance
Every visit logged against the appliance, not just the address. Same combi, six years, four engineers — full history in the customer record.
Sign on the phone. Landlord has it before you're back in the van.
The CP12 is the daily bread. Get it right or get fined. Gas engineer software that doesn't ship a proper LGSR template is missing the whole point. Ours has the official record format, Gas Safe ID number tagged automatically, flue gas analyser reading attached as a photo, customer signs on the engineer's phone, PDF lands in their email within ten seconds. Landlord-portfolio customers see all their CP12s in one place — no more searching seven email threads when a tenant complains about a gas smell at 9pm.
CP12 with Gas Safe ID auto-tagged
Every cert is tagged with the engineer's Gas Safe number from his profile. The customer record holds it forever. If you ever need to prove a cert was issued by a competent person, two clicks.
LGSR (Landlord Gas Safety Record) automation
Multi-appliance properties — boiler, fire, cooker — all in one LGSR. Photo per appliance, working pressure, ventilation check, warning notice if any unsafe finding. Done on the phone, signed, sent.
Boiler service log per appliance
Asset register tracks each appliance individually. Five years of service history for the same combi in the same kitchen — searchable, exportable. Useful when a landlord wants to sell and the buyer asks for service history.
CP12 certificate renewal reminders
Auto-SMS to the landlord 30 days before expiry, again at 7 days, with a one-click rebook link. Most renewals happen without a phone call from your office. Revenue compounds.
Migration from Powered Now / GES
Both Powered Now and Gas Engineer Software let you export CSV. We import customers, asset registers, CP12 history and renewal dates. Most migrations finish in a weekend. Cristian sits with you on the first three real bookings.
Boiler in a cellar. No signal. No problem.
Half of UK boilers live where phones don't work. Cellars, lofts, garage outbuildings on the back side of stone walls. Most gas engineer software treats 4G as a given. Ours doesn't. The mobile app saves the LGSR, the appliance photos, the flue gas reading, the customer signature, the warning notice if needed — all locally. When the engineer climbs out and gets bars again, it syncs in under a minute. The owner dashboard shows everything pending sync, so you never lose a job because a phone went flat.
£599 a month. Cancel any time.
Powered Now charges per user per month with a tiered add-on for the bits a gas engineer actually needs. Gas Engineer Software (GES) is one of the better tools but locks you into annual billing. Our gas engineer software is GBP-flat, monthly: £599 for up to five engineers, £1,749 for up to twenty-five, £3,599 unlimited. No setup fee for the first Gas Safe shop in your UK county. Cancel from the dashboard. Data exports in one click. There's no contract longer than a month — read the pledge.
Monthly subscription. No annual lock-in like GES.
Five engineers or twenty-five — one flat price.
Pounds, not dollars. No currency-conversion creep.
I'm Cristian, in Torbay, Devon. I built gas engineer software because I watched a heating shop lose a £14,000 council contract over a missing CP12.
Engineer had done the cert. Photographed the boiler. Signed his name. The PDF was on a phone that fell in a sink three days later. No cloud sync, no backup, no audit trail. Council saw no proof, gave the next year's contract to a competitor. That's the kind of paperwork loss that breaks gas-engineer shops. So we built a system where every CP12, every LGSR, every gas safety record is signed, photographed, dated, and synced to the cloud the moment the engineer's phone gets signal. Plus the landlord-reminder automation, plus the asset register, plus Xero from day one. All for £599 a month flat, no contract, no per-user fee.
I run OptitechAutomation from Torbay. I read every weekly report. When a dispatch alert pings, I see it too. Book the 20-minute call. No card needed. If we're not the right fit for your Gas Safe shop, I'll say so on the call.
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Twenty minutes. No sales script.
We'll ask about your gas-engineer shop, your engineers, your week. If we're not the right fit we'll tell you who is. Then we send the intake form.